Application Process

Application to Family Practice Training Program
(for Canadian Graduates only)

Documentation | Interview Registration & Open House | Ranking Process | Additional Information 

The Selection Process

UBC Family Practice Residency Program only accepts applications through the Canadian Residents Matching Service (CaRMS) .

One Program – Nineteen Sites

The selection of residents at our Family Medicine Residency program is a central process. All applications are administered centrally and will be scored based on common criteria and standards. Your file may be reviewed by faculty from any site regardless of which site you apply to.  You need to apply to each UBC residency site that you are interested; however, your file will only be reviewed once, no matter how many sites you apply to. Therefore make sure you assign the same set of documents to each application.  One exception could be for the personal letter (please see explanation below). All application materials must be sent to the CaRMS office. Documents sent to our program office will not be considered.

Documentation

Letters of Recommendation

We would like you to submit three letters of recommendation . At least one of them MUST be from a family physician who knows you well and can give us some detail about your personal qualities and motivation. Please ask that the letter be as complete as possible; describing your personal characteristics and the qualities that will make you a good Family Doctor.

The remaining two letters can be from anyone of your choice and should describe your personal traits, commitment to patient care/people, integrity, communication skills, and general characteristics that would make you a good family physician.

Please submit the reference letters and personal biographical summary directly to CaRMS. We will not be able to process any documents that are sent directly to our office.

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Biographical Summary (Personal Letter)

UBC has a centralized admissions process requiring only one personal letter regardless of the number of sites/streams you apply to.   Your personal letter should be roughly 750 words and include answers for the following questions:

  1. Why do you choose Family Medicine as a career? What makes you a good fit for this career choice?
  2. What life skills or experience would illustrate your suitability for family medicine residency training?
  3. Why UBC? Please elaborate on close connections you might have with the province of B.C. Suitability for rural practice is important to describe if you are interested in being considered for a rural site

Elective

An elective during fourth year medicine in Family Medicine either in BC or elsewhere, completed before the match, is not required for application to UBC Family Medicine.  Candidates who have not been able to arrange Family Medicine electives prior to the CaRMS match will not be adversely affected in our ranking process.

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Interview and Open House

Applicants will be contacted by the program via email. Shortlisted candidates will be invited to attend an interview.

Please refer to Interview and Open House section for details.

The deadline to add more sites to your application is Monday, January 30 at 12:00pm PST.

Ranking Process

Equal weighting will be given to the file score and interview score. You will receive a file score based solely on your application material. Your interview score will be added to your file score to calculate your final rank score.

Global Score = File Score (50%) + Interview Score (50%)

Regardless of the number of sites you apply to, your final score will go into a global rank list. Each site to which you apply will then develop its own rank list based on your final score and your relative position on the global rank list.

Global Rank

Vancouver Fraser

Victoria

Rural Kelowna

Chilliwack

Smith

1

1

1

Barkley

2

2

1

Kennedy

3

2

1

2

Lee

4

3

3

Jones

5

2

3

In the above example, Smith is ranked first on both Vancouver Fraser and Victoria’s list. The match result will depend on what Smith ranks first on his rank list.

Kennedy will be ranked first on the Rural Kelowna rank list and second on Chilliwack rank list, even though he is third in the global list. If Chilliwack is his first choice, he will be matched to Chilliwack.

 

Final Rank List

The Site Rank Lists generated by the ranking process are reviewed by the local Selection Committee at each site.  In most cases, the committee will recommend adoption of this list as the final rank list for the site, so no change will be made by the Site Directors.  However, for the smaller sites (e.g. northern and aboriginal sites), the Committee will review the file of the applicants on the rank list, and based on the suitability of the applicant to that particular site, the Committee may recommend changes on the final rank list.

 

Additional Information

Applicants from Quebec where teaching or patient care is done in French will be required to demonstrate that they fulfill the English Language Proficiency requirements.  Please refer to College of Physicians and Surgeons of BC’s licensing requirement for details.

Students with a blood borne illness may not be allowed by the College of Physicians and Surgeons of BC to undertake training in certain specialty areas with frequent numbers of exposure prone procedures. Medical students with a blood borne illness are advised to discuss their specific situation, and potential specialty career choice, with the Postgraduate Dean. For further detail please refer to UBC Postgraduate Education.

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